Work Tips

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Work Tips

Are Your Prices Right, how to quickly check.

POS SOFTWARE

With all the price changes people are having now, this will help check your prices to see whether they are right. It only takes a minute.

In your cash register reports> Stock > Quantity On Hand and Price check.

 

POS Software menu

You will get this screen.

 

POS Software On hand and preice options

 

Now I am assuming that your stock levels are correct here. If they are not, then you would use the line immediately below. Put in date since in the stock activity. 

Here I picked tobacco but generally, you use it by supplier here.

Now out comes a report showing the items, cost, the quantity on hand, and the retail price.

Now you can check the details.

 

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Find you best workstyle and productivity method?

POS SOFTWARE


 

 

 

We all want to be more productive.

We all have heard so-called experts give us their idea of their productivity method. The trouble is that somehow what works so well for other people often does not seem to work for us. That is because we are all so different and have differnet needs. So while we are sure that a productivity method will work if you do it, this method does not work for you.

Here is my suggestion. Try this test here

It has a lot of productivity methods. It will review them based on your needs and personality. Then give you a suggested method to try. 

Why not see what happens? Give it a few days and see if it resonates with you.

PS It will ask you for GTD. GTD is shorthand for *Getting Things Done*. It works with our POS Software. Getting Things Done (GTD) means that you put down all your tasks in writing, say in your diary. Then often review your list. This ensures that you do not forget anything. 

 

 

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Quickly look at the current Gross Margin on all the individual stock items in the shop

POS SOFTWARE

What is happening now is that the Australian dollar has been jumping. It has been 30% to the Chinese Yuan and the US dollar in the last six months. As disturbing is that similar movements are showing up in freight changes. As such wholesale prices are often changing now.

Also, the supplier price creeps.

If you are not monitoring, your margins can be way off as it is now all too easy to have products in the shop whose margins are way too low.

The problem is that it is hiding in thousands of products you handle.

Here is a quick and easy fix

Go to register resports> Stock > "Quantity On Hand and Price Check."

Now set the options you want to check. At first, run it for everything to see the extent of the problem.

The report will show you your margins, together with the quantities on hand.

Investigate and see how you go! I am sure you will find something.

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How to give sore eyes a break

POS SOFTWARE

 

If you are one of these people that stares with intense and prolonged concentration at a monitor for long times, you probably have experienced that your eyes have become tired. 

It has a name this condition: Computer Vision Syndrome. I am sure it is not healthy!

It gets worse with age. What happens is that over the age of 40,  your eyes become less flexible, and its harder to focus so that you can get eye strain.

So we look at the monitors we sell for them to have Blue Light Filter.

Please give your sore eyes a break. 

A well-known rule, '20-20-20' law, which I suggest you adopt. 

Every 20 minutes, shift your eyes to look at an object at least 20 feet (6 meters ) away for at least 20 seconds. 

Here are some more tips.

- Reduce the brightness on your screen. For most business purposes, you do not need it that bright. You can always make it brighter if you need more colour. 


- Anti-glare screen protector work 

-Do not sit too close to your monitor. A bigger screen will help you sit back further if you tend to work for a long time on one screen, thinking of moving the bigger screen there. 

-Try increasing the font size on the monitor. The bigger the writing is, the less your eye will stain.

-Consider switching to a curved monitor. Curved monitors have less distortion, more importantly, a wider field of view, and have better viewing angles. This reduces eye strain. 

-Reading glasses, you can get decent ones nowadays from a two-dollar shop. 

Try to make it a habit to blink more often when looking at a monitor. 

I hope this helps.

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Why now, not automate the time and attendance methods?

POS SOFTWARE

You can automate your time and attendance methods free now and save yourself time.

Go to main menu> System maintenance>Attendance maintenance

Using time and Attendance software will also reduce the risk of human errors. 

It also gives you a more orderly so giving you a straight forward approach.

 

 

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A tip to speed up searches

POS SOFTWARE

A tip to speed up searches, unlike many of our competitors, we built our software from scratch, so we are in the best position to optimise it!

One adorable function we offer is that we put in a search engine in various sections.

For example, in the creditor (suppliers) section.

Say you want to find a supplier of goods, but you are not sure of the name.

Not to worry, use our software's inbuilt search engine. Here is how you do it.

Go to the main menu and then select in Creditor > Maintenance.

 

Now select Find.

As you can see, we have many different ways of finding that supplier, address, the telephone number, etc.

Also look what is marked in green. Here you do not need all the details I put in rail, and it found the railway in the middle of the name.

Give it a shot.

 

 

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Tips on how to deal with customers with disabilities

POS SOFTWARE

Here are some tips on how to deal with customers with disabilities

There are a lot of people with disabilities. For example, mental health condition, mobility impairment, they are very short, have dementia, etc. 

If you think of it, we are talking a sizable percentage of the community.

It can be hard to deal with such people in retail. 


I know. I remember while working in a shop having to deal with a few deaf people that came in. I did not have a clue on how to handle the situation. When they asked questions, they were hard to understand. When I tried to give them answers, it was very hard. I did my very best, but they were not pleased, I could see with my handling of the situation. 

I thought of this when I came across this pamphlet by the British Association of Convenience Stores. It gave me some good ideas. Just the wording how to describe such people was interesting. 

You may find it useful too, you will find it here let me know what you think?

 

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Its now July and you need a June 30 report?

POS SOFTWARE

Our software will do it for you. You do *NOT* need to go to another computer and load a select backup to get the report or figures you need.

- You do not need a unique backup for a date.

You can find the figure you need for any date with your current information.

Go to the report you want. Now in the options on the top, you will see an *AS AT DATE* (green arrow below). Enter the required date. Now our software will calculate the information you need for that date.

 

I often in the middle of the month find it useful to select the date yesterday. Once I get the figure, put in a date exactly a month earlier and see how it changed over the past month. This gives me instantly a figure.

 

 

 

 

 

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To do list

POS SOFTWARE

Do it now

Our point of sale software can talk to two TO-DO planners. 

1) I use Todoist all the time. Using it, I note what needs to be done and when. What I particularly like is that I can plan on my computer and smartphone. It has a lot of options and excellent support.  

2) Wunderlist which I briefly used which I do not think its quite as good as Todoist, but it was excellent too. 

Unfortunately today Wunderlist stopped if you are one of our client using it consider switching to the new Microsoft To-do software. We have not yet done the integration into this Microsoft product, but we should be able to do it soon, and the lack of integration will not stop you from proceeding now.

As someone who knows the hustle and bustle of retail today with so many things required to stay on top of it, e.g. customers, staff, stock, supplier, etc., I know how difficult it can be organised. That is why having killer time management skills is critical to retail success.

Below are some handy pointers to help you do just that.

 

If you have not tried a computerised to-do list, either of those two above is an excellent place to start. I think you as many of my clients a significant improvement on a handwritten list with your time. 

Here are some advantages that I found in using a computerised to-do list.

Memory:

Unlike before I do not forget much any more! I can be anywhere when I realise that there is something that I have to do. Then I grab my phone, open my to-do app and write that task down. 

It creates order

My to-do list gives me every day is a list of things that I need to do. 

Prioritise

I can manage my tasks effectively according to time available, required date, time taken to do the job and its importance.

Rescheduling 

If you finish something quickly, a meeting gets reschedule, which is happening a lot now. I can reschedule.

Organise my time.

If something comes up unexpectedly and takes precedence in importance, I can quickly replan.

And if somehow I have some time, I can look for what can be done quickly in my spare time. 

Feeling Productive

I get a score about how well I am getting on with my task

Helps you to Delegate

To-do lists help you to delegate work. If you see the list is too long, you can find others to help you get things done, whether it is asking family members for a hand or hiring a job out.

Relieves Stress

Even I cannot do a task now. It is a great relief to note it down with a proposed plan of doing it.

I strongly suggest that you look into such software.

 

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Remember to backup

POS SOFTWARE

 

Just because of this, pandemic does not mean that backup should not be done.

A store yesterday discovered that their main computer was dead.

When I heard about it, I thought that this would be an easy fix.  We set up a computer with a system, load on their backup and off they go until their computer can be fixed.

However, soon I was told that they had no backup for weeks. With everything happening, no-one had been doing backups. All the book ups, payment history, etc. over the past few weeks is lost. So everything has been lost since then. Beside costing them time and money, plus I am sure a lot of grief and frustration to get this data to a reasonable state. 

It should never have happened. Today everyone should have an automatic data backup service in place and you should take backups every day.

Ultimately a computer is a mechanical device and it will fail, its only a matter of time.

 

 

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