Accountancy

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Accountancy

Full service bookkeeper

POS SOFTWARE

Most SMB companies cannot justify internally because of cost a full time financial controller, however, they often feel a need for a part-time full service bookkeeper who has the responsibly for looking after the accounting operations within the business, and as they are not charging like an accountant, the costs are affordable. What they do is much more complex than a regular bookkeeper and they also sometimes include the preparation of interim reports and snapshots, which lets you know how you are going. This is a section from a sample report from BAS and More which is one that we do recommend to our clients which come online through an API in their software.

These Full-service bookkeeper also handle the accounting cycle duties and supervise others in the basic tasks, code the accounts, check the payroll, do spot checks and ensure that the correct ledger accounts are being debited or credited and monitoring cash flow. As well, they produce the figures for the financial statements and general ledgers for your accountant at the end of the year, although some do produce these for their clients say quarterly. No doubt there is much more that I have not mentioned.

The information they use comes from a range of sources, including our point of sale software, bank statements, etc.


 

 

 

Managing Customer Accounts new flexibility

POS SOFTWARE

One problem we all have is that customers, accountants, bankers, etc call all the time, demand information about their accounts on a range of dates such as current account information, last financial year, the financial year before last, last month, three months earlier, two weeks ago, it can be anything. Not only that but they often change their mind, they say this date, and once you give it to them, they can say oh no, I meant the date a week earlier.

So what our clients need from their POS Software is the ability to find out at any time what a client or the total clients owed on this nominated date.


So go to main menu.

Register reports


Now normally, I would recommend using Trial Balance(excel) but for this example, I just wish it to be simple, so I selected Trial Balance.

 

 

 

 

Now select the date that the client or whoever requested, just to show you the power of our system, I picked a random date five years ago.

I also selected by order by Surname as I think it makes it easier to find, and I ignored the "More Criteria" because I do want to keep it simple, but I urge you to experiment later with these options.

 

 

Now out pops among other details a page like this one below Although for security reasons, I blanked out the names, you can see all the relevant information is here.

 

A Grand total will be printed at the end for say a banker or accountant.


This is another example of just how flexible our system is in practice.