Work Tips

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Work Tips

Our point-of-sale system is brilliant in reducing labour costs!

POS SOFTWARE

Here is one example. 

In retail today, you need to invest your time in meeting your consumer desires.

When you are doing this, you must plan the roster by need. It is better to design this roster for the shop business needs and make changes for the business/staff realities later. You should do it as far ahead as possible as this gives everyone associated with the shop time to plan. 

Our software has a roster system available free.

Before you make the roster, you need to study your current situation. Our traffic analysis report by the hour can help. I marked it with a green arrow below can do.

Now put in dates from a previous period that you feel will give you typical results for the planned roster. For this year, you will have to use a lot of judgment on how you think it will go. Looking at what we see now, we expect you will have about the same traffic as last year but a higher basket size.  

What is the report will give you a color-coded analysis!

Red and Green are the busiest.  

Now you can see where the action, and gives you a formal way to start. 

An efficient staff roster system can increase efficiency. See how you go when you match your shop's traffic to your roster.

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Smarter, more responsible, safer, and better queuing

POS SOFTWARE

Shoppers are put off your store if they see a lengthy queue, particularly if it's not moving fast. This is worse now as Australian standards need us to put floor markings every 1.5 metres where customers queue

 

So now the queue is longer plus many people for health reasons do not want to queue.

Here are some tried and tested tips to get your queue moving and so increase conversions. 

-Put a noticeable sign on your window when you have a less than 3-minute queue now. Make sure that the sign is in green. 

Also, advertise on your window/Facebook page, etc., at the best time to come to your shop to avoid the queues. 

-Hid the queue, so it looks smaller. A stand can hide a person standing. 

-Use your multiple cash draws facility, so you use many cash draws on one register. This allows many people to use one register simultaneously. Our tests show, two people working on one register with two cash draws can go 80% faster than one register. Not bad for an outlay of about a hundred dollars.

This also helps with cash security as only one person is responsible for a cash draw, but that is another point.

-Have more registers. 

You now have a perfect excuse to move a spare register in the back of the shop.

-Have multiple queues that lead to several checkouts. This creates an illusion of a shorter line.

Some extra ideas

-Make sure the queuing area looks clean. It does not hurt for people waiting to see someone cleaning and sanitising. 

-Have sanitising stations where people waiting can do something.

Start now!

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Labeling Bestsellers

POS SOFTWARE

Here is a step by step method which works to sell more which is very easy to do with our software.

-Get some signs in red with the notation "Bestseller". Above are some that a pharmacy got. If you cannot get them, print a few signs with your printer. Make sure that it's in red. 

-In your POS Software go to 

Go to Register reports.

 

Now pick "Top N Stock Sales for a Given Period."

 

Now in the form put in the last 30 days

A report comes out that looks like this with your top sellers listed.

- Now go through these items and select as many as possible and put these signs pointing at these items.

- You will find that people will buy these items more.

- Do this process weekly.

 

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How to clean your shop's keyboard

POS SOFTWARE

 

As it is, the keyboard at the register in a POS system in a shop is generally dirty. It is likely to be one of the dirtiest spots in your shop as it is shared with many people, so we recommend cleaning.  Now with COVID,  this is much more critical. Although I have not seen any figures for COVID, as a keyboard is known as an excellent environment for germs to spread, so I am sure will COVID.

Work safe Australia's recommendation now is that a keyboard shared by several people is to be daily cleaned.

This is a quick, non-technical way of how to do it.

You will need 

-Cotton swabs

-A few toothpicks

-A cleaning product, use a disinfectant, Australian standards now require that you use one that is listed as having antiviral activity, meaning it can kill viruses. This should be on its label. Do not use bleach as it can ruin the writing on a keyboard.

-Two rags

Let us start

1) Disconnect the keyboard.  

2) Now dampen a cotton swab with the disinfectant. Run down the tracks to pick up the dirt. You will need a few swabs as they get dirty quickly.  See the picture above.

3) A toothpick is handy here for bigger stuff. 

4) Use the dampened rag dampen with the disinfectant and wipe the surface. If a spot does not go away, use a toothpick to remove a spot.

5) Now wipe with the dry rag. Do not leave the keyboard moist! 

6) Flip the keyboard so it's upside down to let the moisture drain out.

It's best to do it at the end of the day to give plenty of time to dry out.

 

Note: There is an Australian Government Standard for Business retail to clean, details are here.

 

 

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Are Your Prices Right, how to quickly check.

POS SOFTWARE

With all the price changes people are having now, this will help check your prices to see whether they are right. It only takes a minute.

In your cash register reports> Stock > Quantity On Hand and Price check.

 

POS Software menu

You will get this screen.

 

POS Software On hand and preice options

 

Now I am assuming that your stock levels are correct here. If they are not, then you would use the line immediately below. Put in date since in the stock activity. 

Here I picked tobacco but generally, you use it by supplier here.

Now out comes a report showing the items, cost, the quantity on hand, and the retail price.

Now you can check the details.

 

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Find you best workstyle and productivity method?

POS SOFTWARE


 

 

 

We all want to be more productive.

We all have heard so-called experts give us their idea of their productivity method. The trouble is that somehow what works so well for other people often does not seem to work for us. That is because we are all so different and have differnet needs. So while we are sure that a productivity method will work if you do it, this method does not work for you.

Here is my suggestion. Try this test here

It has a lot of productivity methods. It will review them based on your needs and personality. Then give you a suggested method to try. 

Why not see what happens? Give it a few days and see if it resonates with you.

PS It will ask you for GTD. GTD is shorthand for *Getting Things Done*. It works with our POS Software. Getting Things Done (GTD) means that you put down all your tasks in writing, say in your diary. Then often review your list. This ensures that you do not forget anything. 

 

 

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Quickly look at the current Gross Margin on all the individual stock items in the shop

POS SOFTWARE

What is happening now is that the Australian dollar has been jumping. It has been 30% to the Chinese Yuan and the US dollar in the last six months. As disturbing is that similar movements are showing up in freight changes. As such wholesale prices are often changing now.

Also, the supplier price creeps.

If you are not monitoring, your margins can be way off as it is now all too easy to have products in the shop whose margins are way too low.

The problem is that it is hiding in thousands of products you handle.

Here is a quick and easy fix

Go to register resports> Stock > "Quantity On Hand and Price Check."

Now set the options you want to check. At first, run it for everything to see the extent of the problem.

The report will show you your margins, together with the quantities on hand.

Investigate and see how you go! I am sure you will find something.

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How to give sore eyes a break

POS SOFTWARE

 

If you are one of these people that stares with intense and prolonged concentration at a monitor for long times, you probably have experienced that your eyes have become tired. 

It has a name this condition: Computer Vision Syndrome. I am sure it is not healthy!

It gets worse with age. What happens is that over the age of 40,  your eyes become less flexible, and its harder to focus so that you can get eye strain.

So we look at the monitors we sell for them to have Blue Light Filter.

Please give your sore eyes a break. 

A well-known rule, '20-20-20' law, which I suggest you adopt. 

Every 20 minutes, shift your eyes to look at an object at least 20 feet (6 meters ) away for at least 20 seconds. 

Here are some more tips.

- Reduce the brightness on your screen. For most business purposes, you do not need it that bright. You can always make it brighter if you need more colour. 


- Anti-glare screen protector work 

-Do not sit too close to your monitor. A bigger screen will help you sit back further if you tend to work for a long time on one screen, thinking of moving the bigger screen there. 

-Try increasing the font size on the monitor. The bigger the writing is, the less your eye will stain.

-Consider switching to a curved monitor. Curved monitors have less distortion, more importantly, a wider field of view, and have better viewing angles. This reduces eye strain. 

-Reading glasses, you can get decent ones nowadays from a two-dollar shop. 

Try to make it a habit to blink more often when looking at a monitor. 

I hope this helps.

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Why now, not automate the time and attendance methods?

POS SOFTWARE

You can automate your time and attendance methods free now and save yourself time.

Go to main menu> System maintenance>Attendance maintenance

Using time and Attendance software will also reduce the risk of human errors. 

It also gives you a more orderly so giving you a straight forward approach.

 

 

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A tip to speed up searches

POS SOFTWARE

A tip to speed up searches, unlike many of our competitors, we built our software from scratch, so we are in the best position to optimise it!

One adorable function we offer is that we put in a search engine in various sections.

For example, in the creditor (suppliers) section.

Say you want to find a supplier of goods, but you are not sure of the name.

Not to worry, use our software's inbuilt search engine. Here is how you do it.

Go to the main menu and then select in Creditor > Maintenance.

 

Now select Find.

As you can see, we have many different ways of finding that supplier, address, the telephone number, etc.

Also look what is marked in green. Here you do not need all the details I put in rail, and it found the railway in the middle of the name.

Give it a shot.

 

 

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